---
title: Approval workflows
description: "Require a review before anyone publishes a guide or survey. Configure who can approve, then request, approve, or deny changes from the builder."
product: guides-surveys
token_estimate: 813
---
# Approval workflows

> For AI agents: a documentation index is available at [/docs/llms.txt](/docs/llms.txt). Append `.md` to any page URL for markdown, or send `Accept: text/markdown`.

Approvals adds an extra validation step before users can publish changes to a guide or survey, ensuring every change for your users has been reviewed. The typical flow: save your edits, request review (optionally notifying reviewers), continue making changes while the review is open, and once approved, click **Publish** to go live. A banner at the top of the guide or survey page shows the current approval status—pending, denied, or approved.

## Turn on approvals

Enabling approvals is a one-time admin action per project. Once turned on, all editors must request approval before publishing.

1. Go to _Settings > Projects_, select your project, then click **Guides & Surveys**.
2. Expand the **Approvals** card.
3. Turn on **Require approval**.

When Require approval is on, choose who can approve:

- **All project members**: Anyone in the project can approve, subject to self-approval rules.
- **Project managers and org admins**: Managers and org admins can approve. Org admins can always approve.
- **Specific users**: Add at least one approver.

Then set the Allow self-approval permission. When enabled, approvers can approve requests they submitted.

> **Note:** Org admins and self-approval
>
> Org admins can still approve their own requests when the Allow self-approval permission is off.

## Request approval

Save unpublished changes first.

1. Open the guide or survey in the builder.
2. Click **Request approval**.
3. Optionally select people to notify. You can submit without notifying anyone.
4. Click **Request approval**.

The live guide or survey stays as it is until someone publishes the approved draft. The builder shows a Pending approval banner while the request is open.

You can click **Cancel request** at any time, if you no longer need wish to publish the changes.

## Approve or deny a request

An approver opens the guide or survey and sees the Pending approval banner in the builder.

To approve:

1. Review the draft changes.
2. Click **Approve**.

Amplitude notifies the requester. Anyone with publish permission can then click **Publish** to make the approved draft live.

To deny:

1. Optionally add a comment explaining what needs to change.
2. Click **Deny**.

Amplitude notifies the requester and clears the pending request. The requester can revise the draft and submit a new approval request.

> **Note:** Approval doesn't publish automatically
>
> Approving a request doesn't publish the guide or survey. Someone with publish permission must click **Publish** after an approval for the draft to go live.

## Publish after approval

1. Confirm the builder shows the approved banner and that you have no unsaved changes.
2. Click **Publish**.

If you save more edits after an Approved approval, the approval will be cancelled, and you'll need to request a new approval.

Unpublishing doesn't require an approval. This way the guide or survey can always be quickly removed whenever needed.

For testing before you request approval, go to [Testing and Publishing](https://amplitude.com/docs/guides-and-surveys/testing).