Manage access to sensitive data with Data Access Control

Enterprise-level organizations often collect data that can include revenue data, personally identifiable information (PII), and other sensitive information. Amplitude’s data access control (DAC) feature enables these organizations to easily manage access to these categories of data, in a way that prevents unauthorized users from gaining access to it, and that helps prevent the data from inadvertently leaking out.

Feature availability

Data Access Control is available to organizations on the Enterprise plan.

Data Access Controls

DAC works within Amplitude’s Groups framework. Admins grant or restrict access to PII, revenue data, and sensitive information to all members of a group. From there, they can add or remove users from these groups as access requirements change, either on an individual or organizational level.

For example, when an unauthorized user tries to view a chart that includes restricted information, Amplitude blocks the chart from loading on the user’s screen. Those users are also unable to create new charts that might include restricted data. This is true not only for charts, but also for cohorts, dashboards, notebooks, and user sessions.

When a user encounters a chart they can't view because of the presence of restricted data, Amplitude specifies the properties or cohorts DAC has blocked.

They can then exclude the restricted data and view the chart (or cohort, dashboard, notebook, or user session) without it.

With DAC enabled, Amplitude hides properties that you classify from the Event Stream and User or Account lookup pages. When your project's users encounter classified data, Amplitude displays the value as [DAC Restricted].

The same restrictions apply to Ask Amplitude.

Set access for specific categories of sensitive data

Setting access levels is a two-stage process. First, classify your data. When that’s complete, you can set up permissions.

Classify properties

1. In Amplitude Data, navigate to Properties and select the tab that contains the properties you want to classify. DAC enables you to classify User, Event, and Group properties in your tracking plan with the exception of Amplitude ID, Version, Platform, Group ID, and Group name.
2. Click the name of the property you’re interested in. You can manage event, user, and group properties directly; derived properties inherit all the classifications of their parent properties.
3. In the details panel that opens, click the Classification drop-down and select all relevant classifications for this property. Then click Send.
4. Repeat steps 2 and 3 for each property you want to classify.

Set up permissions

1. Navigate to Settings > Organization settings > Groups and click the name of the group you’re interested in. You can also create a new group.
2. Open the group’s Data Access tab. All three controllable classifications are visible here: PII, revenue, and sensitive.
3. For each classification, select Yes to allow members of the group to view this data, or No to deny them access.
4. When you’re done, click Save.

Overview page

Navigate to Organization Settings > Data Access Controls to see the Data Access Controls overview page. There, find information about the following:

• The number of groups with access to data classified as PII, Sensitive, or Revenue.
• The number of users who have access to data classified as PII, Sensitive, or Revenue.
• All event, user, and group properties classified as PII, Sensitive, or Revenue.

Drill in to any cell in the table for a detailed view where you can see the specific users or groups with access to each classification, or more detailed information about the properties in each classification.

Update user and group access from the Overview page, or navigate to Data to update any property classification.

Use the project switcher to see classifications for each project, and click Classify Data to open that project's tracking plan, where you can manually classify properties.

To customize the error message that your internal users see when they try to access a restricted chart or cohort, click Customize Restricted Access Message. On the resulting modal, edit the error message and include any links to internal documentation that may be helpful.

Notifications

Users who navigate to a restricted chart or cohort have the option to contact an administrator in their organization to request access. Amplitude sends this request to all organization administrators.

Exports and subscriptions

DAC enforcement applies to all exports and subscriptions in Amplitude. This means:

• If a user clicks Download Users from the microscope in a chart, the CSV export excludes properties with classifications they can't access.
• If a user tries to export a CSV from a dashboard, the export excludes charts they can't access.
• If a user tries to export a PDF or PNG from a dashboard, the export obfuscates charts and cohorts they can't access.
• If a user tries to subscribe to a chart they can't access, Amplitude cancels the subscription and the user doesn't get a notification or email.
• If a user tries to subscribe to or create alerts for a dashboard, the email obfuscates the charts and cohorts they can't access.

Manage classifications with the Taxonomy API

The Taxonomy API enables you to manage classifications for all your properties, at scale.